Going Paperless: The 5 Queries On Digital Signing Technology
Going paperless is an exciting venture for most businesses. They are about to unlock a world of possibilities through adaptation to the growing scene of technology. On the other corner of the office, things become a breeze, such as processing the contracts of new hires and asking the higher-ups to sign crucial documents. No wonder digital signing has always been the choice for companies wanting to grow.
Adaptation is the main selling point, and let us explore what companies ask about this type of technology for their operations and other transactions.
QUERY #1: HOW WILL DIGITAL SIGNING BENEFIT MY BUSINESS?
This technology benefits in many ways and situations, such as asking employees to sign documents without processing an order with a logistics company or transacting with international clients and colleagues without arranging travel. Here, all it takes is one secure electronic signature, and you can finish a business deal in less than ten minutes, assuming you have gone through all the necessary processes.
QUERY #2: ARE THESE THINGS SAFE FOR EMPLOYEES AND EVERYONE IN THE COMPANY?
Yes! Despite the idea that a document signing technology or platform might become a breeding ground for fraudsters and other cybercrimes in the business, you should have no worries about this because most companies provide an additional layer of protection. It can be using verification services and other privacy measures that ensure the authenticity of the signature or transaction.
QUERY #3: CAN A BUSINESS TRANSACT WITH CONTRACTS AND OTHER AGREEMENTS?
You might be scared because contracts and other agreements are crucial and require the physical presence of both parties. However, businesses can do this through document signing platforms with all the safety and security features. They are tamper-proof to avoid manoeuvring or have authentication services to know who is who. In short, there is no reason to worry about this and even the most crucial business deal can be done digitally.
QUERY #4: ARE THESE PLATFORMS DIFFICULT TO USE? THE EMPLOYEES MIGHT BE UNFAMILIAR
A briefing or simple training session is already enough for you to ensure that everyone in the company knows how to utilise these tools. Providing a manual or pamphlet that explains all the features of the document management tool is one option. Another is to orient new and existing employees about the proper usage or ways to sign a document. (Tip: Strategise this with your human resources department to ensure the effectiveness of your sessions and programmes.)
QUERY #5: HOW DO I LOOK FOR THE BEST DIGITAL SIGNING PROVIDER?
Trust someone who can help you achieve goals and meet your business needs. Why? These companies or agencies will help you have the best of the best or a platform that suits how you want employees to digitally sign files or process paperwork. In short, there is no such thing as the best one because it all depends on whether they have helped you.
Dedoco is a digital signing and document management company that boasts a specialised platform with layers of protection. Visit their website, and explore how going paperless will benefit your business!